Outlook is a commonly used email application. It is widely accepted in the corporate, personal and small business worlds.

However, Outlook is just an email delivery application and you still need an email service.

One popular email service that is trusted by many people is Gmail. They have great security, great spam filtration, and just overall works….for free, which is obviously why it has become so powerful.

Regardless the email service that you use, you will need to configure an Account in outlook that represents your email service inbox. These settings can change depending on your Email provider (Gmail, Yahoo, Hotmail, etc)

In this article, we will be talking about Gmail and how to configure it to work with outlook. Gmail requires more encryption and manual settings, which can make it a bit more difficult to configure…..so pay attention!


Outlook 2007 v.s Outlook 2010 v.s Outlook 2016

All of these versions of Outlook have the same configuration steps, and will require the same Email service provider settings regardless of the version you are using. While the features of these versions might be different, the configuration steps and settings are fairly similar across these different versions. In other words, if you have a different version of Outlook, just keep reading and follow the same steps.


Bringing up the account settings page.


  • In outlook 2007, Click on tools, then click on Account Settings.

  • For Newer Versions of Outlook, Click on File, then click on Account Settings


Select to Add a New Account, which should bring up a window as shown below.

Select “Manual Setup or Additional Server Types” on the bottom left corner, then click
Next which will take you to the next screen shown below

For Outlook 2016, you will see another screen as shown above.

On this screen, select POP or IMAP, then select Next where you will be taken to the next screen as shown below.


For the User Information enter your name and email address.


Under the Server Information section, select the following:

  • Account Type – Select this dropdown from POP3 or IMAP. We recommend using IMAP to keep your email in synchronization with your email servers. This means when you read or delete an email, it will also delete it from the email server. POP3 is just the opposite.
  • Incoming Mail Server – This needs to be set to imap.gmail.com
  • Outgoing mail Server (SMPT) – This needs to be set to smtp.gmail.com


Under the Logon Information Enter the following:

  • Username – this will be your gmail address
  • Password – the password you use for your gmail account.
  • When finished, DO NOT click Next, Click the More settings button on the bottom right – above the cancel button. (red circle on the image above)


When clicking “More Settings” you will see the following Internet Email Settings window will appear with three tabs: General, Outgoing Server, Advanced.

1 – Click on the Outgoing Server tab, and ensure that “My Outgoing Server Requires Authentication” checkbox is set.

2 – Click the radio button that says “Use same settings as incoming mail server”


When finished, click on the Advanced tab which will show the following (below)

Make sure the following settings are set (as shown above)

  • Incoming Server (IMAP) – This should be set to  993
  • Use the following type of encrypted connection: Use the  SSL/TLS option
  • Outgoing Server (SMTP) – This should be set to  465
  • Use the following type of encrypted connection: Use the  SSL/TLS option.
  • Click on the OK button when finished.


You will be taken back to the manual configuration screen as shown below

When you get to this screen, you are pretty much done. You can click on Test Account Settings to make sure everything is working correctly, then click on “Next” when finished Outlook will try to send a test message.

If this works correctly, you will be done and your new Outlook account is ready to use!




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